HP Access Control

HP Access Control

Solution at a glance

Transform printing practices for a more efficient and secure environment. HP Access Control (HP AC) Printing Solutions makes it easy to monitor and control imaging and printing costs—and to collect and track data by device and user—to help establish more responsible behaviors, lower expenses, and eliminate unclaimed documents.

Part of HP JetAdvantage security solutions, HP AC Printing Solutions also help you provide print authentication, authorization, and secure pull-printing capabilities across your organization, and protect sensitive information with custom user controls and usage rights for accessing networked HP LaserJet and HP Officejet Pro printers and multifunction printers (MFPs). Help ensure streamlined practices by confirming the right devices are being used for the right jobs, and contribute to environmental goals by reducing paper usage. Minimize IT downtime and further cut costs with server consolidation and centralized system management.

When HP AC Printing Solutions are deployed through an HP Managed Print Services agreement, the solutions support HP single-function printers and MFPs, in addition to selected imaging and printing devices from Lexmark and Xerox.

HP Access Control

HP AC Secure Pull Printing

 Enable users to send a print job to the network, and then release and retrieve it from any solution-enabled device. Pull printing enhances network security by allowing quick and easy authentication. This solution can also boost productivity and reduce waste by virtually eliminating unclaimed documents, streamlining print queues, and ensuring the right job gets to the right user. With the delegate pull printing features, users can authorize others to print jobs on their behalf. And the solution even allows mobile workers to access documents whenever and wherever it is most convenient.

HP AC Secure Authentication

Achieve a higher level of security in your networked imaging and printing environment, while providing convenient options for authentication that integrate with existing network credentials, including Lightweight Directory Access Protocol and Active Directory®. Increase document security by requiring simple user authentication— including alpha-numeric personal identification codes (PICs) or personal identification numbers (PINs)—prior to printing, copying, emailing, or scanning. If users forget their badge, PIN, or PIC, alternate authentication options allow them to access pull-printing capabilities by simply entering their Windows® credentials to authorize use. For organizations without Windows systems, HP AC offers non-Windows printing support that enables users to log in with up to three different kinds of alias credentials.

For additional flexibility, the touch-to-authenticate feature enables mobile users to authenticate and release jobs using an NFC-enabled smartphone or tablet directly at the NFC-enabled MFP. Limit printing rights and control access to your networked devices by using HP AC Secure Authentication together with HP AC Intelligent Rights Management, which also helps conserve resources and further reduce costs.

HP AC Mobile Release

Securely print from anywhere, anytime, using a smartphone, tablet, or other mobile device. HP AC Mobile Release makes it easy—users simply send a job to a specific queue, authenticate it remotely with their mobile device, preview the job list, and then select and release the job to print on any enabled device within the network.

HP AC Proximity Card Readers

Reduce the downtime associated with logins and lengthy passwords by using a single authentication solution that supports a wide variety of proximity card protocols. HP proximity card readers fit seamlessly into the Hardware Integration Pocket (HIP) to provide an elegant card reader placement on the front panel with no exterior cables. HP Access Control offers alternative forms of authentication including PIN, PIC, and mobile release.

HP AC Job Accounting

Track the use of devices and supplies, collect data, and then analyze the results to establish a plan for allocating print costs back to a specific department, group, or cost center. Help encourage smart printing behaviors, curb expenses and excessive printing, and optimally deploy devices across your organization. Further streamline imaging and printing practices by providing IT staff members with the information they need to ensure the right devices are being used for the right jobs. Use the HP AC Job Accounting Reporting Tool—along with the in-printer agent—to deliver precise, customizable reports to address specific questions and concerns about usage.

HP AC Intelligent Print Management

Create a smarter way to manage output and apply custom printing rules to help your organization meet its financial goals and internal compliance needs. HP AC Intelligent Print Management gives you what you need to efficiently adapt to any printing policy change—establish a set of printing conditions, initiate actions based on these conditions, and then deliver convenient user notifications. Adhere to environmental initiatives by conserving energy and supplies, and restrict color printing only to those who need it. Automatic job routing balances device use. Web, pop-up, or email notifications help illustrate print job costs to users so they better understand their overall impact.

HP AC Intelligent Rights Management

Bring efficiency and accountability to your imaging and printing environment. Reflect the actual needs of your organization by limiting or expanding device functionality and access. HP AC Intelligent Rights Management helps you assign custom access codes and device functionality to individual workers for faxing, copying, and scanning. Record usage details and route the data to your secure server. Then, use the results to apply policies that enforce security goals and reduce costs company-wide